SAP Business One - User Guide for Purchasing Process

A guide to using SAP Business One - Purchase Process

Reference document: 

• Purchasing Process in SAP Business One | Procurement Process
• Purchasing Items in SAP Business One | Purchasing Items Overview
• Issue with Good Receipt POs in SAP Business One | Issue Good Receipt POs Overview
• Good Returns and A/P Credit Memos in SAP Business One | Good Returns and A/P Credit Memos Overview

I. Purchase Order

User click Main Menu -> Purchasing – A/P -> Purchase Order for create new sales order.

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Appear windows of Purchase Order

• Area 1: vendor information
• Area 2: commodity information
• Area 3: total order value

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Choose Vendor

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User select Item 

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Area 1:

• Posting Date
• Delivery Date
• Document Date

Area 2:

• Quantity
• Unit Price
• Discount
• Tax Code
• Total
• Whse

Click Add

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Note: Purchase Order created does not affect the actual stock and does not generate journal entries

II. Goods Receipt PO

We have two option create Goods Receipt PO

Option 1: From Purchase Order screen, User use command Copy To and click Goods Receipt PO

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Option 2: Create Goods Receipt PO by click Main Menu - > Purchasing -A/P -> Goods Receipt PO, Choose Vendor and user use command Copy From and click Purchase Order

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All inventory information has been recorded in the system, click Add

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III. A/P Invoice

The A/P Invoice screen allows logging of input information and affects the vendor's debt. Users manipulate the Copy From or Copy To functions similarly to the Goods Receipt PO screen.

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IV. Outgoing Payment

After user have completed the steps of the purchase process including Purchase Order -> Goods Receipt PO -> A/P Invoice, the next step is to pay the customer according to the established invoice.

Click Modules Banking -> Outgoing Payments -> Outgoing Payments

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Select the vendor, select the bill for payment, click on the wallet icon to complete the payment to the supplier.

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Select the form of payment by cash or transfer, press Ctrl Tab choose the amount to pay

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Click Add on Outgoing payment screen

Copyright VinaSystem 20/06/2017